SOUTH CAROLINA CHAPTER OF THE NATIONAL ASSOCIATION OF BLACKS IN CRIMINAL JUSTICE
Section 1. Name
The name of this association shall be the South Carolina Chapter of the National Association of Blacks in Criminal Justice, Inc., (hereafter referred to as SC Chapter/NABCJ).
Section 2. Status
This association shall be a non-profit corporation pursuant to and in accordance with the laws of the State of South Carolina.
MISSION AND OBJECTIVES
SC Chapter/NABCJ is a multi-racial, non-partisan, non-profit association of criminal justice professionals and community leaders organized to examine and act upon to serve the needs and concerns of African Americans and other minorities as they relate to the administration of equal justice in the United States;
SC Chapter/NABCJ’s purpose is to facilitate communication, establish liaisons, and coordinate efforts among criminal justice practitioners, and other legitimate organizations whose purpose include the elimination of injustices within the Criminal Justice System;
SC Chapter/NABCJ seeks to increase educational/occupational opportunities for the average citizen to better understand the nature and operation of our local, state, and federal criminal justice process;
To encourage and support positive changes in our respective communities politically, economically, and spiritually;
To increase the overall effectiveness of the Criminal Justice System in the state of South Carolina and in the United States.
Any person or organization subscribing to the purposes and objectives of the SC Chapter/NABCJ shall be eligible for membership, irrespective of race, creed, or country of national origin. The South Carolina Chapter will comply with the established classes of membership and the corresponding schedules of membership fees as established by the National Board of Directors.
Section 1. Governing Body
The Association shall be governed by the membership of the Association, the Officers, and the Board of Directors.
Section 2. Officers
A. The Executive Committee shall constitute the governing body of the chapter. It shall consist of the officers elected by the chapter members. The Officers of the Association shall be a President, Vice President, President-Elect, Secretary, Treasurer, and immediate Past President. These officers shall be charged with the operation of the chapter, under the policies established by the general membership.
B. Only persons who are professional members or the appointed affiliate member representative in current good standing shall be eligible for office.
C. The Officers shall be elected by plurality vote of the Association as prescribed in Article V of these By-Laws.
D. The term of the President, Vice President, President-Elect, Treasurer, and Secretary will be two years. No person shall be elected an officer for more than two unexpired two-year terms. With the exception of an officer who is elected to fill an unexpired term, they may be elected to no more than two consecutive two-year terms in addition to the original term served as interim officer. No officer shall serve more than one interim term. An officer shall continue to hold office until his/her successor is elected and qualified.
E. In the event of death, incapacity, or resignation, these offices shall be filled by the Board of Directors for the balance of the terms. A vacancy filled in shall not constitute serving a two-year term.
Section 3. Board of Directors
The Board of Directors shall consist of elected officers of the Association and the immediate Past President, and one representative of the following discipline:
Adult Corrections – State Adult Corrections – Federal Juvenile Corrections
Jail and Detention Centers Law Enforcement Community Based Programs Court Administration Citizens-at-Large
U.S. Probation and Parole
S.C. Department of Probation, Parole, and Pardon
Low Country Affiliate
Section 1. Annual Meeting
There shall be an annual conference each calendar year at a site approved by the Board of Directors. The details of such conference shall be prepared and approved by the Board of Directors and disseminated to the membership in a timely manner.
Section 2. Special Meetings
Special meetings shall be held at the call of the President or by petition of the majority of the Board Members.
Section 3. Regular Meetings
The South Carolina Chapter of NABCJ shall hold general membership meetings, at least quarterly; one of which shall be the Annual Conference.
Section 4. Notification of Meetings
Written notice of each regular or special meeting stating the time, place, and purpose(s) shall be served personally or by mail or e-mail to each member at least five (5) working days before the meeting.
Section 5. Quorum
At any meeting at which due notice has been given, those persons present shall constitute a quorum. Any business may be transacted at any meeting where due notice has been given and the act of a majority present shall constitute the act of the chapter.
Section 6. Voting
Each member who is personally present shall be entitled to one (1) vote at all meetings. In the event of a tie vote, the President shall cast the deciding vote.
Section 7. Agenda
The agenda for the regular Chapter meeting shall be established by the President or designee. Any new business to be considered for discussion by any Chapter member shall be presented at this time.
Section 8. Training
The SC Chapter/NABCJ shall send the President as a delegate to the National Association’s Annual Meeting. The President’s expenses shall be defrayed by the SC Chapter, if funds are available. Travel reimbursement, lodging, and registration shall be governed by established State travel regulations.
Section 1. General
Officers of the SC Chapter/NABCJ shall be chosen from the general membership body and shall consist of the President, President-Elect, Vice President, Secretary, and Treasurer.
Section 2. Election and Term of Office
Election of Chapter officers shall be held in December. The President shall appoint a Nominating Committee no later than the Chapter’s October meeting. This slate of candidates will be voted on no later than thirty (30) days following the committee’s report to the membership. The Nominating Committee is to ensure that each candidate is in good standing with its membership before the name is considered for balloting.
- All elections will be held by secret ballot. In case of a tie vote during an election, the President will break the tie.
- The President shall appoint an Audit Committee no later than the Chapter’sOctober meeting to report before election.
- All properties of the SC Chapter/NABCJ should be released to the new elected officers no later than thirty (30) days after election.
Section 3. President
The President shall ensure the implementation of the goals and objectives of the association (SC Chapter/NABCJ). It is also his/her duty to call the meeting to order and at the appointed time, to preside at all meetings, to announce the business before the assembly in its proper order, to state and put all questions properly brought before the assembly, to preserve order and decorum, and to decide all questions on order. The President should be careful to abstain from the appearance of partisanship, but he/she has the right to all another member to the chair while he/she addresses the assembly on a question of order.
Section 4. President-Elect
The President-Elect shall have such general administrative and other duties that may be assigned to him/her from time-to-time by the Board of Directors or the President. In the event of a vacancy in the office of the President, the President-Elect shall succeed to that office for the unexpired portion of that term.
Section 5. Vice President
The Vice President shall have general administrative duties under the direction of the President and such other duties as may be assigned to him/her from time-to-time by the Board of Directors. The Vice President shall also be the Chairperson of the Program Committee, coordinate the state-wide Annual Conference, and be available to consult with and be of assistance to other committee chairpersons.
Section 6. Secretary
The Secretary shall keep an accurate and permanent proceeding of the meetings of the Association and of the Board of Directors and shall be responsible for answering all correspondence as directed by the President and Board of Directors and shall maintain a current mailing list of all Association members, all Standing Committee Chairpersons and their respective committee members and shall preserve in a permanent file all records and letters of value to the Association and its officers.
The South Carolina Chapter is responsible for providing the National Secretary with an up-to- date list of its membership in good standing at reasonable periods as established by the National Board.
Section 7. Treasurer
The Treasurer shall collect, receive, deposit, invest, and disburse the funds of the SC Chapter/NABCJ as directed by the membership. The Treasurer shall render a financial report at each regularly scheduled board meeting to the Board of Directors and other reports and accounts of the financial condition of the SC Chapter/NABCJ as needed from time to time if requested by the Board of Directors.
Section 8. Representatives of Various Disciplines
The Board of Directors shall consist of elected representative from adult state corrections, adult federal corrections, juvenile corrections, higher education, jail and detention centers, law enforcement, community based programs, court administration, and citizens at-large, U.S. probation and parole, state probation and parole. Each representative is responsible for serving as an agent and acting on behalf of concerns relevant to their respective agency.
Section 9. Area Chairperson
The Low Country Affiliate is responsible for coordination of activities of the Low County Chapter. All activities will be approved by SC/NABCJ Board and conducted in accordance with established by-laws.
Section 10. Removal of Officers
Any officer elected or appointed by the membership shall be subject to removal by the Board of Directors or membership at any time if, in the sole judgment of the Board of Directors or membership, such action is in the best interest of the SC Chapter/NABCJ.
In case of the absence or resignation of any officer of the South Carolina Chapter/NABCJ, the Board of Directors or membership may delegate the powers and duties of such officer to any other member selected by the Board of Directors for such period as the Board of Directors may deem appropriate. If resigned or removal, all properties of NABCJ must be returned within thirty (30) days.
Section 11. Absences of Officers or Member of Board of Directors
Any officer or Board member absent from three consecutive meetings of the Executive Committee or regularly scheduled board meetings without having been excused by the President or designated officer shall be deemed to have resigned.
Section 12. Compensation
No officer or member of the Board of Directors shall receive any compensation for his/her services.
Section 1. Standing Committees
The President of the Association shall appoint a Chairperson for each Standing Committee listed below. However, in addition to the Standing Committees, the President may appoint additional committees as deemed necessary by the Board of Directors.
a. Membership Committee
b. Program Committee
c. Nominating Committee
d. Hospitality Committee
e. Special Projects
f. Fundraising Committee
g. Publications/Public Relations Committee
i. Audit Committee
a. The Membership Committee shall consist of no less than three (3) persons. The Committee shall be responsible for planning short and long range plan to recruit and increase the membership. The Committee is designed to set goals and recruitment expectations and maximize the participation and utilization of members in the South Carolina/NABCJ programs and activities. The membership committee will be chaired by the President-Elect.
b. The Program Committee shall consist of not less than three (3) persons. Subject to the approval of the Executive Committee, the committee shall be responsible for the coordination of the various program activities and the implementation of the decisions of the membership. It shall be the duty of the Program Committee to plan a well- coordinated program in harmony with the objectives of the Association and to accept bids from any interested city in choosing the site for the Annual Conference. The Vice- President shall be Chairperson of this Committee. There shall be at least three (3) planning meetings a year to prepare for the Annual Conference.
c. The Nominating Committee shall consist of not less than three (3) persons, whom shall be elected by the Board of Directors. The Nominating Committee shall nominate persons to be presented for election as officers at the next regular membership meeting.
d. The Fundraising Committee shall not consist of less than three (3) persons. It shall be the responsibility of the Committee to plan activities and/or initiate other appropriate means for the purpose of generating funds to be used by the Association to provide the financial assistance needed in conducting the business of the Association.
e. The Publication/Public Relations Committee shall publish and develop an association newsletter for the membership; develop and publish educational materials for the members to use in speaking engagements; to gather and maintain criminal justice information on exemplary programs in and outside of SC; and to disseminate such information upon request. The committee shall consist of not less than three (3) persons.
f. The Constitution and By-Laws Committee shall be responsible advising the Board of Directors on issues relating to SC/NABCJ by-laws. This committee shall be composed of a minimum of three (3) persons and shall review the by-laws and make recommendations for needed changes. The committee chairperson shall be appointed by the President. The committee shall consist of no less than three (3) persons.
g. The Hospitality Committee shall plan and provide hospitality for meets or special events. The committee shall perform duties as designated by the President and/or Board of Directors.
h. The Audit Committee will consist of three (3) persons. Financial transactions of NABCJ and its books and accounts shall be audited by the audit committee. The committee Chairperson will be appointed by the President. The audit shall be conducted at the end of the fiscal year and the month before the election of new officers.
i. The Special Projects Committee is responsible for coordinating special projects as designated by the President and/or Board of Directors.
Section 2. Terms of Office and Committee Procedures
All committees shall consist of not less than three (3) persons. Unless otherwise determined by the Board of Directors, the members of all committees shall hold office from the date of election of officers to the next election. Any member of any committee who is absent from three (3) consecutive meetings without being excused by the Chairperson of such committee shall be deemed to have resigned. The Committee Chairperson will appoint a member to fill the vacancy.
A majority of the members of each committee shall constitute a quorum and the act of a majority of a quorum present at each meeting shall constitute the act of such committee. Meetings of each committee may be called by the Chairperson of that committee or the Board of Directors with a five (5) day notice.
Section 1. Parliamentary Authority
Except as otherwise provided by these by-laws, the rules of the procedures contained in Roberts Rules of Order, Revised, shall govern.
Section 2. Fiscal Year
The fiscal year of the South Carolina Chapter/NABCJ shall be from January through December.
Section 3. Audit
Financial transactions of the South Carolina Chapter/NABCJ and its books and accounts shall be audited by a committee approved by the Board of Directors. The audit shall be conducted at the end of the fiscal year and the month before the election of new officers.
Section 4. Checks
All checks, drafts, and orders for the payment of money of the SC/NABCJ shall be signed by the President and/or the Treasurer. All checks must be deposited within fifteen (15) days of receipt.
Section 5. Dues
Chapter dues should be consistent with those established by the National Board of Directors unless otherwise approved by the local Board of Directors.
Section 6. Keys
The President, Treasurer, and Secretary should have keys to the Postal Box.
Section 7. Project Proposal
In order to ensure that projects are consistent with the goals of SC/NABCJ and the national body, all projects, functions, and activities conducted under the name of SC/NABCJ must be approved in advance by the Executive Committee.
Section 8. Effective Date
These by-laws shall become effective upon enactment.
Section 1. Amendments by Members
At any meeting of the members of the SC Chapter/NABCJ at which a quorum is present in person, these By-Laws may be altered, amended, or repealed by a majority vote of the members present at the meeting, provided the notice of the meeting sets forth the proposed alteration, amendment, or repeal.